Project  Management Guidance - PMP    

Project Stakeholder Management :

Success of the project highly depending on managing the stakeholder expectations. Early identification of the stakeholder leads more opportunity for success. It means stakeholders expectations needs to be documented. Stakeholder analysis needs to be done and come up with stakeholders management strategies.

Needs to identify the people, organizations and groups who impacted the project objectives or success

Project Procurement Management :

Project procurement management deals buy or sell of product , service or result which required for project completion

Project Risk Management :

Risk is unknown or known event which will impact the project objective or achievement. Objective of the risk management is to maximize the positive events and reduce the negative events..

Positive events is opportunities

Negative events means threats

Project Communication Management :

Communication management used to manage the effective communication distributionn among the stakeholders. Who has to communicate to whom, when, how, what has to be defined. Communication style, media and communication strategies needs to be defined..

 Effective communication means, distribute the communication appropriately within time. Storage and retrieval of information properly.

Properly means, appropriate information at appropriate time.

Collection, collecting the information, reporting the information

Communication between sender and receiver, it may be written or oral, formal or informal, verbal or non verbal, body language.

Project Human Resource Management :

Project involves a single person or more persons. Project manager manages the project team and lead them to achieve the project objective. Project manager should have negotiation skill to acquire the project team. Project manager should have interpersonal skills and general mangerial skill to manage the project team. Project human resource management include the processes to organize , acquire, manage and control the project team

Project Quality Management :

It makes sure project requirements as well as product requirements are met and validated properly. Properly means deliverables are validated as per the defined quality management system, quality policies, procedures and processes to deliver the project successfuly.

Project Cost Management :

It takes care of managing and completion of the project successfuly within the approved budget.

Project Time Management::

It takes care of timely completion of the Project.

It includes develop schedule and control the same leads to successful completion of the project.

Based on the deliverables defined in the WBS ie, Scope base line, Activity has to be defined.

It means, Work package has to be decomposed into Activities. Out put of Define Activity Process is

a. Activity List

b. Activity Attributes

c. Milestone list

After defining the activities, it has to be sequenced based on the start date and end date or durations.

There are many ways to do that. One of the method is schedule diagram or Network Schedule Diagram.

Needs to identify the Critical Path. Critical path means, In the network path , Sequence of Activities which taking longest duration, also used to determine shortest possible project completion date.

Eg:

A - > B -> C > H = 20 Days

A - >D -> E> H = 27 Days

A - > F - >G - > 13 Days

Critical path is A - > D-> E = 27 Days (Which is Shortest possibility date to complete the project). As per the above sequence, to complete the project it will take 27 days.

If any delay in this path, will affect the project schedule.

Also need to watch path closer to critical path, because, anytime, it may become Crtical path.

Float on the critical path is "Zero". Reason is, activity can't have any delay.

Project Scope Management::

For every project,  scope management is very important and critical. If scope is not managed and controled  then it leads to affect, Cost, time and quality. Scope has to be defined and agreed with the stake holders. Scope includes all the work required ie, only the  work required. Also it should have work included and excluded clearly. Once it is base lined, if any changes comes later, it has to be controled thru control management.

Scope should be defined for Product which will be produced by the project.

Product scope refers to functions and features  of a product which is going to talk about chaterestics of a product produced by a project.

Eg: Project required to produce a prduct which has to be kept in room temperature is charaterestics of the product.

Also, Product scope should clearly define the expected functions and features of the product

Project scope refers to the set of activities or task performed to produce the product with specific features and functions.

According to PMBOK Project Scope Mangement includes 6 proccesses to ensure that "the project includes all the work required and only the work required to complete the project successfuly."

- Plan Scope Management

- Collect requirements

- Define Scope

- Create WBS

- Validate Scope

- Control Scope

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Project Integration Management::

Project integration management integrates and coordinate all the processes and activities within the process groups. Example, In the planing process group, it integrate all the processes and activities of other planning processes across knowledge areas within the process group planning. Output of other planning processes are integrated to the master project plan document.

According to PMBOK, "Project Integration management includes the processes and activity to identify, define, combine, unify and coordinate the various processes and project management activities within the project management Process groups"

Project manager get authority thru Project Charter. Project charter is a document which formaly authorize the project and provides the authority to the project manager to apply the organizational resources to project activities.

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Bala Manick